Anura Software Email Enabled List for SharePoint
System Requirements:
1. Windows SharePoint Service (WSS) 3.0, Microsoft Office SharePoint Server (MOSS) 2007, Microsoft Office SharePoint 2010, SharePoint Foundation 2010
2. Windows 2003, Windows 2008, Windows 2008 R2
Features:
1. Enable SharePoint 3.0/2007/2010 Custom list, Task list, Issue Tracking list ... to receive incoming emails.
2. Email attachments will be saved as list item attachments.
3. Email attachments can be optionally split into multiple list items.
4. Email subject will be saved as list item title.
5. Email headers/metadata can be optionally saved as list column data such as "From", "To", "CC" and "Sender".
6. Email body can be optionally saved as list column data as HTML.
7. Email itself can be optionally saved as attachment in list item.
8. Simple formatted text in email body can be parsed and translated into list column data.
9. All settings and security features are consistent with Microsoft SharePoint out-of-box email settings.
10. Email enabled list address viewer web part.
11. Send auto-reply confirmation emails to email senders. (Please read Build an Email Enabled Issue Tracking List)
12. Send auto-reply notification emails to email senders. (Please read Build an Email Enabled Issue Tracking List)
For End User:
After the feature is successfully installed on SharePoint farm, the end users will be able to send email with attachments to the SharePoint list.
As shown next, a user is sending an email with attachments to SharePoint list with an sample email address PurchaseOrder@moss.anura.com and at the same time as she is sending the email to her co-worker.
After the email is received by the Purchase Order list, the email will show up in the list as a list item.
The list item will contain all the email data including the attachments.
@Parse Command
Optoinally you can use @parse command in the email subject to instruct the feature to parse the data from email body. If the "Parse Email Setting" is set to "Yes" in email settings (see email settings), then this command is not necessary in email subject. All emails will be parsed. This feature supports Text, Number, Date and User type SharePoint columns.
In next example, the SharePoint list has "Company" (text) "Note" (multiline text), "Total" (number) and "Assigned To" (User) column.
The email body contains column display name and column value seperated by ":".
Also seperate each line of data by a new line as shown next. Sperating each data line with extra new line will make the parsing process more reliable.
for example for a task list, you can assign a task to an assignee as
Title: The HR web site is down.
Description: We cannot access HR web site ...
Status: Not Started
Assigned To: Anura\John.Smith
Data from email body is enterred automatically by the feature.
@split command
Optoinally you can use @split command in the email subject to instruct the feature to split the email attachments into different list items when the email is processed. Optoinally you can make this behavior default by setting "Split Attachments into Multiple Items" email settings" (See
email settings).
Different list items are created from one email. Attachments are split into different items.
@split and @parse commands can be used together such as "This is a dell order @split @parse". The incoming email settings can also set "split" and "parse" functions for all incoming emails.
Note: If the column has "default" value defined, the parsing functionality will skip the column. To let list to accept the parsed value, turn off the column default value.
Email Enabled List Address Viewer Web Part
The email enabled list address can be viewed through Anura Email Address Viewer Web Part. End user can easily view the email addresses and send email to the list by clicking the address in browser.
For Administrator:
The configuration of Anura Incoming E-mails is shown as next
Anura Email Enabled List not only enables receiving incoming emial for SharePoint list, but also sends outgoing email to email senders.
Anura Email Enabled List is useful when your users do not have direct access to your Intranet SharePoint site but want to reach you by email.
After enabling the incoming email for an issue tracking list, site owner can optionally enable outgoing email of the list.
Known Issues
1. Triggerring Workflow
a. Since the email processing is running in the context of "System Account", SharePoint declarative workflow can not be triggerred by the system. An example is the out-of-box "Approval - SharePoint 2010" Workflow of SharePoint 2010. This is true for both Anura Email Enabled list and SharePoint out-of-box email enalbed list such as Announcements list. For detaisl please read
MSDN blog: Declarative Workflows and User Context.